Leah Kemper: Yeah. So our
Leah Kemper: welcome everyone. We
Leah Kemper: we have our agenda that Kimberly sent out on Friday. So we were gonna
Leah Kemper: discuss and vote on recommendations around decision making for activities.
Leah Kemper: And, Amy, I don't know if you wanted to walk through your recommendations for that that you drafted, or you want me to do that, or.
Amy Jonason: Yes, we can do that. We did have a couple of announcements first, and wanted to also just leave space for any other announcements that people have to share
Tatiana Darby | she/her: Yeah.
Amy Jonason: Yeah.
Tatiana Darby | she/her: Wanna start there.
Amy Jonason: Yeah, does anyone have announcements? They would like, open field has a couple. But
Amy Jonason: anyone else have anything
Amy Jonason: organizationally or
Amy Jonason: Mcfar? E, okay? Great. Yeah. And then Tatiana, go ahead.
Tatiana Darby | she/her: Yeah. So I'll start with a a couple of announcements that we have. First. I wanna thank I know we Amy and I have already talked to a few of you. Just to do some core partner check ins about as we kind of plan out for the next phase. I know there's still a couple that we haven't talked to that are on our calendar for this week. And so you all should have received. I think I sent an email out with just some like kind of general questions.
Tatiana Darby | she/her: That we'll have during that check in time, just about as we think about Mcfr and the support that you all need moving forward. To engage.
Tatiana Darby | she/her: We're just gonna do some like quick 30 min check-ins around that So
Tatiana Darby | she/her: thanks for those who have already, we've already talked to.
Tatiana Darby | she/her: the next kind of quick update that we wanted to do is just around. We have been having kind of continued conversations around
Tatiana Darby | she/her: how to adjust platforms to make sure that like notes, meeting minutes, all that is just shared kind of in a collective way that everyone can access. Right now we have the Google folders that we've been using for both the launch Event group, and then as well for the community listening sessions. And so those Google folders will stay the same. But I'm gonna go ahead and share my screen. There's been a couple of updates that we made to
Tatiana Darby | she/her: the M. Cfr. Landing page
Tatiana Darby | she/her: to help. Really just
Tatiana Darby | she/her: kind of keep track of everything in one spot. Let me see.
Tatiana Darby | she/her: Bear with me sharing screens on a dual monitor is always
Tatiana Darby | she/her: a little brand game. Can you all see that screen there?
Tatiana Darby | she/her: Perfect. So this is our Mcf, our landing page. So one of the main kind of adjustments that we've made to help just kind of organize and keep track of meeting meeting minutes. Now that we're recording meetings. More consistently keeping track of the recordings. We have kind of this first initial table here. That is designed in a way where
Tatiana Darby | she/her: you can essentially go. You can look at the meeting that we've had the date for that meeting, and then attach in the columns to the right. We'll have a place where we can attach just relevant documents so that could be
Tatiana Darby | she/her: any sort of documents that we're sharing that the group is taking a look at it could be for the community listening sessions. It could be like the session guides that come up just written written notes that happen. Anything will kind of link in this relevant documents. Page. So that way, there's a kind of direct connection to what documents are coming, from, what meeting? And then we'll also have a spot where we can attach the meeting, recording as well as the transcripts.
Tatiana Darby | she/her: And again, this is just trying to, I think, hopefully be useful and just creating some kind of consistency, consistency, and clarity as far as
Tatiana Darby | she/her: what is attached where? I know with the go Google Folder. We've tried to kind of organize it by date. But I I'm hopeful that this can be helpful of just helping organize our documentation a little bit more. If there's any initial or like additional columns or ways to kind of structure this that would be beneficial. Please do let us know. I mean, this is.
Tatiana Darby | she/her: we're happy to continue working and playing with this, to make sure that it's something that is just beneficial for the for the group. And just helps to kind of structure. Our documentation a little bit better. So that's what this primary section will be. And then, if you scroll down, you'll be able to still link directly to the launch Event working group folder as well as a community engagement working group folder, so that'll still be in there. But this kind of main adjustment up top
Tatiana Darby | she/her: will hopefully just be useful as we move forward and just being able to keep track a little bit more of documentation. And then that way, folks who are directly and kind of our within the working groups have access to either. Either groups meeting notes. If you want to take a look and see or just get informed on on what they've been working on, that'll all be there. As for you all as well.
Tatiana Darby | she/her: I'll stop sharing. Is there any just questions or any kind of initial comments or just feedback. You all have about kind of making these adjustments.
Tatiana Darby | she/her: This look okay, or like something that would be helpful.
canadake: It looks really organized.
canadake: Yeah.
canadake: Didn't like it.
Amy Jonason: Good, yes.
Leah Kemper: So I hope this is like.
Amy Jonason: That's a great place to go to see the notes. From what's happening. There's still a need likely to be able to share and and work on documents together, and we'll have to. We'll keep using Google drive for that. Because, unfortunately, notion doesn't have a way to collaborate on documents, but we'll be keeping them. We'll be housing the documents here as they're produced, so that there's a central place to access them.
Tatiana Darby | she/her: Open.
Leah Kemper: Yeah, I think this is great. Thank you.
Leah Kemper: Yeah.
Tatiana Darby | she/her: Well, if anything comes up, as you know, if you are in the on the landing page, and things come up with like, oh, this would might be helpful to
Tatiana Darby | she/her: make this late adjustment or whatnot. Please let us know, and we're happy to happy to continue doing that. Just to make sure this as useful as possible.
Tatiana Darby | she/her: I think those are the 2 big updates that we had. Anything else that I'm missing, Amy.
Amy Jonason: No, I think that's it. Thank you.
Tatiana Darby | she/her: Good. Yeah. Okay.
Amy Jonason: So yeah, Leah, if
Amy Jonason: I'm gonna sneeze, probably more than once today. Cause I have a cold. The recommendations would be next. And Leah, if you.
Amy Jonason: I think, procedurally it would make sense. If you don't mind like reading them, I will share my screen with that document, but if you will read them out loud, and then I'll give a highlight of the rationale just in case anyone wasn't able to fully review the document before the meeting, and then it'll be time for some discussion. And then, Leah, when you judge that you're ready, we can call through a vote.
Leah Kemper: Sounds good.
Amy Jonason: Alright!
Leah Kemper: So if everybody had a chance to review that document Amy sent on. Think Thursday or Friday, there's a recommendation, and the first one is to dissolve the launch of that working group, based on the recommendation of the
Leah Kemper: the committee at our March 20, fifth meeting, where the launch vote was not identified as an activity priority at this point.
Leah Kemper: so we could
Leah Kemper: go ahead and dissolve the launch networking group at this point. But
Leah Kemper: maybe re
Leah Kemper: establish a working group towards an event. If if and when we decide.
Leah Kemper: the event is.
Leah Kemper: you know, should happen.
Leah Kemper: so is there an are there any reactions or thoughts about
Leah Kemper: dissolving the launch of that work group.
Leah Kemper: you know. See.
Amy Jonason: yes, and as a another quick point of procedure, we do have a number of people who are absent today. We are still in this time of we're working out our governance structure right? But We
Amy Jonason: open fields, and Gdi can follow up with those who are not able to attend today with those decisions. If someone who was not able to attend wishes to reopen any of these decisions at the next meeting, we're gonna give them that option because they weren't able to be here or participated. Any
Amy Jonason: decision making about how we should make decisions in absentia. So I would just say,
Amy Jonason: Kelly and Shinta, I'll ask you all to kind of coordinate your vote, since you're from the same organization, everybody else will vote
Amy Jonason: as representing their organization, and we will follow up with those who are not present to
Amy Jonason: register their votes as well.
Amy Jonason: Certainly we need.
Amy Jonason: It's one of the things that will be codifying is just what are you doing? Not everyone is here.
Amy Jonason: So with that being said, Yeah, any discussion about the launch in that working group? If not, we can have a quick second for Kelly and Shinta. Would you like to just chat about your decision in the chat, or do you need to be in a breakout room.
canadake: No, I just messaged him.
Amy Jonason: Okay. Great.
canadake: Unless you need to talk. Shinta.
canadake: you're good. Okay? Yeah.
Leah Kemper: Okay.
Leah Kemper: Well, it it we do have kelly and Shinta are both on the launch event work group
Leah Kemper: sure.
Leah Kemper: And myself. And Molly, I think, is the
Leah Kemper: only participant missing at this point. So.
Blessing Anoka: Molly did. Sorry. Later cut you off. She did email me. And she said that she approves all of the recommendations that you guys put forth.
Amy Jonason: Oh, that's really great!
Leah Kemper: Yeah, then
Leah Kemper: we can go ahead. And and I actually just got a text from Kimberly. She, her internet is having a
Leah Kemper: problem. And Chris texted her. And he's having a work emergency and won't be joining. But he approves the recommendations so.
Amy Jonason: Hey!
Leah Kemper: So if that's
Leah Kemper: yeah, he's not involved in this one. I wouldn't think because he's not been on a long time. Work group, or well, he would be involved in the vote, but he approves all of them. So
Leah Kemper: so I guess we can go ahead and have a vote on the
Leah Kemper: the first recommendation of dissolving the Launch Event work group.
Leah Kemper: If everybody's ready.
Leah Kemper: Okay.
Leah Kemper: so we'll do this to 5. And just a reminder about this to 5
Leah Kemper: 5 is fully in agreement. This would be not in agreement. So, and then you know the gradient between that is for any number of fingers you would wish to raise. So
Leah Kemper: is everyone ready to go ahead with the vote.
Jessi LaRose-MFH: Okay, it's just for the first recommendation.
Leah Kemper: Just the first recommendation.
Leah Kemper: Alright
Leah Kemper: this to 5 on 3,
Leah Kemper: 1, 2, 3.
Leah Kemper: I see
Leah Kemper: Jesse and Sinta. I think both are fives.
Leah Kemper: and then we had Kelly. You're not voting as soon as I was doing it, and then I guess that's that's all of us right. And I was a 5 in case we didn't see that
Leah Kemper: and we've got
Leah Kemper: Chris
Leah Kemper: and Kimberly.
Leah Kemper: now, Chris is
Leah Kemper: approving.
Leah Kemper: so I guess we we don't have Jessica is probably the end blessing.
Leah Kemper: Yeah.
Amy Jonason: Lessing. Do you mind recording your vote
Amy Jonason: in the if it's in the chat? I apologize. I just didn't see it.
Jessi LaRose-MFH: It's in the chat.
Blessing Anoka: The chat. Sorry, guys. I was trying to get off here.
Leah Kemper: No problems.
Amy Jonason: Perfect.
Leah Kemper: I write
Leah Kemper: well, I don't see any
Leah Kemper: The centers on, you know anything that is less than a full vote. So for removing
Leah Kemper: launch event work group.
Leah Kemper: -
Leah Kemper: alright, so we can move on to recommendation 2.
Leah Kemper: So recommendation 2
Leah Kemper: is to adapt the changes that we're
Leah Kemper: displayed below in the rapid model.
Leah Kemper: and it.
Leah Kemper: Go ahead!
Amy Jonason: Yeah, a little hard to describe.
Leah Kemper: I was gonna try. I was just saying.
Amy Jonason: For you. Yeah.
Leah Kemper: Pointing everybody to the visual first.
Leah Kemper: but
Leah Kemper: it's it's thinking, through the decision making role and
Leah Kemper: moving
Leah Kemper: the ability to move forward
Leah Kemper: on work and making decisions to the
Leah Kemper: lead partners with
Leah Kemper: the
Leah Kemper: the the supports still being informed. And
Leah Kemper: I I guess I'm I'm still a little fuzzy exactly how it'll work, Amy, but
Amy Jonason: Happy to give an overview.
Leah Kemper: That would probably be good.
Amy Jonason: Since we did a lot of thinking about this. Yeah, so
Amy Jonason: we just identified a need to align the rapid matrix which is currently what is guiding our decision, making with both. What we saw actually happening in the activity groups that are forming and also thinking through how it seems
Amy Jonason: we would. We might want things to happen in order to achieve some of the ambitious goals that we have set out. So
Amy Jonason: as those of you who have been on working groups in the past know what the working groups have been doing is creating plans and then bringing them to the full Executive Committee for approval, and that, I would say, is
Amy Jonason: potentially because when we set out to design the decision maker on activities, we put Cp reps in the D, and I think the way we've been interpreting that is, the whole executive committee has to approve what the working groups do.
Amy Jonason: As we look at just the next few months, until we have a more permanent governance structure in place.
Amy Jonason: What we are proposing is that we think about those folks who signed up to lead an activity at the last meeting, as being the ones who hold the D on the design, content, and timeline of that activity. So bear with me as I scroll down. Really quick. That would mean
Amy Jonason: Leah and Megan
Amy Jonason: are currently in the process of thinking through. How are we gonna do this landscape analysis? Right? What are we gonna focus on? And who's what are the various chunks of this going to be. And what's the timeline that we hope to get? This done by? Kimberly is working with Darius, our contractor.
Amy Jonason: on the listening sessions, along with all of those who are in the support role. Bold ventures. We have contracted with them to help us work through different some steps on the way to governance. And so we have given them.
Amy Jonason: by virtue of that contract, some authority to decide how we're going to move through that process of determining a governance model.
Amy Jonason: And then in the last meeting, we didn't have anyone who felt excited or available to be able to do some of these more short term activities. Like systems, mapping relationship, mapping and theory of change. So open fields is very
Amy Jonason: fine with being the person or the entity that, like kind of designs those activities and then moves the group through them.
Amy Jonason: so broadly. What we're recommending here is that the leads hold the d in the activity, and that if you have sign up to be in the support
Amy Jonason: column.
Amy Jonason: you are going to be someone who gives input throughout the process.
Amy Jonason: If you are in the be informed column.
Amy Jonason: I wanna be very clear, you know, in this proposed model the folks who have signed up to just be informed would not have a decision making role right. They would not be giving input or deciding or they would not. They would also by default, not necessarily be involved in the activity and carrying it out. That doesn't mean they may not be asked to. So if you did not sign up to lead or support on the listening sessions. If we go forward with this recommendation.
Amy Jonason: if you're in, be informed for the listening activities.
Amy Jonason: you are not one of the core people who will be planning how they're going to get carried out or necessarily attending
Amy Jonason: if you would like to be in that role where you would want to be more directly involved in attending listening sessions or
Amy Jonason: giving input on how those are going to get carried out. We would, under this model want to see? You say, I'm going to be a support on this. I'm not just gonna say I'm I want to be informed.
Amy Jonason: So I do want to make that very clear. This is a little bit of a departure from how we've been operating up till now, and so I want to be very transparent about that.
Amy Jonason: One of the reasons for this recommendation is to avoid any risk of bottlenecks. If
Amy Jonason: everybody who's working on an activity gets to a point where they think that the full executive committee has to approve what they're doing to move forward. We may run into
Amy Jonason: some bottlenecks. And then
Amy Jonason: there's also the reality that we have decided to engage a couple of contractors in leading these activities. So we felt that the decision making matrix needed to reflect the their role and the
Amy Jonason: essentially the authority that we've invested in them by virtue of contracting with them.
Leah Kemper: Are there any questions about all of that?
Jessi LaRose-MFH: Yeah.
Jessi LaRose-MFH: So I I agree, most of it, I think, where I'm struggling a little bit is on for about not being informed, not having any decision making. And I only say that
Jessi LaRose-MFH: because.
Jessi LaRose-MFH: like, is there a point where those these activity activities below, like
Jessi LaRose-MFH: we're establishing, like high level goals for that activity that the whole group might need to weigh in on that we're making sure we're going the right direction, like I I'm fine with, like, you know the day to day, like I don't think that, but it feels like cause. I'm just thinking about all the back and forth we've had with the listing sessions where like it felt hap, or it felt helpful for
Jessi LaRose-MFH: us to make a decision on like what is the actual goals of that? So I I don't know. I I I guess it's the only the only thing that just kind of sticks with me is like that overarching like goal or direction that that's taking. If that's helpful for input, then, like the actual, like, you know, nuts and bolts of it. Fine. You know, the the leads can make those decisions. But I just wonder if that kind of
Jessi LaRose-MFH: do we all need to be on the same page on like, okay, this is the the overarching goal we hope to achieve with this activity
Jessi LaRose-MFH: and making sure that's stated and agreed upon.
Amy Jonason: yeah, that's a good point. And I wonder what folks think you know.
Amy Jonason: excuse me, we've
Amy Jonason: excuse me again. The
Amy Jonason: list this meeting engagement work group had established some goals that the working group that I believe the full Executive Committee did approve. Back in maybe January, just some high level.
Amy Jonason: we could. One way we could work with this is to add, like a clause, that
Amy Jonason: if those goals change.
Amy Jonason: we ask that they be brought back to
Amy Jonason: the full Executive Committee for consideration.
Amy Jonason: I'm curious if if we think that would apply to any of these other
Amy Jonason: things that are in view.
Amy Jonason: You know we we haven't set goals for the landscape analysis per se that I'm aware of. We I mean, we have a I think, a broad sense of bull ventures
Amy Jonason: goals. So I mean, would we want to kind of.
Jessi LaRose-MFH: For me. It.
Amy Jonason: So like the landlines, always hang out.
Jessi LaRose-MFH: That the landscape analysis, the systems and the relationship mapping are the 3 that I feel like we haven't like
Jessi LaRose-MFH: talked as much about as a group.
Jessi LaRose-MFH: The other ones, like the other ones, seem fairly like, oh, you know, we've been talking about those a lot, and I we all kind of know what the origin goals are. But
Jessi LaRose-MFH: I mean, I don't wanna do labor or slow things down. I just those were the 3 that really felt like
Jessi LaRose-MFH: we kind of talked about it, but I don't know exactly where the where they're all heading.
Amy Jonason: So in terms. So doing, some work leads, doing some work to get agreement on high level goals for those activities.
Amy Jonason: Would be something you'd be interested in. Jesse.
Jessi LaRose-MFH: Yeah.
Amy Jonason: Yeah.
Jessi LaRose-MFH: Even if it's just done by email or something like I.
Amy Jonason: Yeah.
Jessi LaRose-MFH: Have the call a special meeting, but.
Amy Jonason: So we'd be voting on. Yeah, kind of, here's a here's what we're going for, and everybody say great. And then the leads can kind of do their thing to design
Amy Jonason: specifically for the systems mapping the relationship mapping. And then the landscape analysis.
Jessi LaRose-MFH: Moving.
Amy Jonason: That makes sense. What's your thoughts?
canadake: I was just gonna say, I think that makes a lot of sense. Because you'd hate to get all the way down the road and then
canadake: and have it feel like a surprise to kind of the bigger group, especially with you know the
canadake: the activities that Jesse mentioned, but, like the other stuff, I mean. And I think those those activities that we just pointed out none of those involve any of the contractors correct like those are really just more of the activities that are being led by members of the
canadake: Exec committee. Is that right?
Amy Jonason: The landscape analysis is Megan and Leah systems and relationship mapping
Amy Jonason: open fields. And then Kimberly. And so I mean, we're technically a contractor. Yeah.
canadake: Yeah.
canadake: yeah.
canadake: no. I I like that plan. I think that sounds really great. Yeah.
Amy Jonason: So I'll modify this recommendation. And I I didn't share the word document version of this. So it's going to have to be verbal. But
Amy Jonason: let's consider
Amy Jonason: this recommendation with the addition
Amy Jonason: bum.
Amy Jonason: and I'll have to think through how this might end up being visually represented, but that there would be a decider role for the court partner reps in just approving the goals.
Amy Jonason: High level goals of these activities before the leads are
Amy Jonason: then going and
Amy Jonason: and designing.
Amy Jonason: designing them.
Amy Jonason: Excuse me.
Jessi LaRose-MFH: And the only other thing I was just gonna mention is like
Jessi LaRose-MFH: that. We're just in all agreement like, it's these activities that we're doing now, because this might change again as we
Jessi LaRose-MFH: activities is vague, you know, like, so like later on, this model could change again as we get different activities, and that we actually have members and other things. So it's
Jessi LaRose-MFH: it's activities as meant by what we have identified. Now.
Jessi LaRose-MFH: April through June.
Amy Jonason: Yeah.
Amy Jonason: I am just writing this out verbally, and you know, in writing for the chat.
Amy Jonason: to proceed
Amy Jonason: with designing it
Amy Jonason: something like that
Amy Jonason: This will hold.
Amy Jonason: you know.
Amy Jonason: for the current
Amy Jonason: quarter
Amy Jonason: can be reevaluated after. Yeah, as we're thinking, working on the next quarterly plan, what are the activities. We can then revisit how this is working and make changes. So okay.
Amy Jonason: what this might actually end up looking like is a further division of the rapid matrix into thinking about. You know, activity goals. We have a set of folks who wanna do decision making. And then actually, the design of the activities, we have a different set. And so we'll make that visual adjustment after today, and also,
Amy Jonason: a written one for those who prefer to follow along via words.
Amy Jonason: okay.
Amy Jonason: so we are making this modification to the recommendation. And I think now, if there's not further discussion, we would be in a position to vote on that modified recommendation.
Leah Kemper: Alright. Does anybody have any other
Leah Kemper: thoughts? Or
Leah Kemper: Nope, okay.
Leah Kemper: So we could go ahead and do a fistify both? Then if everyone is ready. I and Kelly and some Todd, do you have?
Leah Kemper: You're good. Okay.
Leah Kemper: Alright.
Leah Kemper: This 5 on 3,
Leah Kemper: 1, 2, great
Leah Kemper: looks like several fours.
Leah Kemper: I see a 4 from Jesse, 4 from Shinta, 4 from Lessing and I had a 4 as well. So and I we have. Chris is approving of a recommendation.
Leah Kemper: and before the modification.
Amy Jonason: Yeah, we'll need to get back with him, because it is a little bit different. Now.
Leah Kemper: Right.
Leah Kemper: I think that is good and we can definitely
Leah Kemper: follow up with the others that weren't here.
Leah Kemper: And we can.
Leah Kemper: Groups can continue to move forward with that that type of
Leah Kemper: approach.
Leah Kemper: So
Leah Kemper: the next
Leah Kemper: thing on our agenda is an overview of the activities of the working groups.
Leah Kemper: or I don't maybe not calling them working groups at this point, but of the activities that are happening. So I I know we have the listening session work group, and I don't know. Kimberly was supposed to give the update on that one, Amy, which
Leah Kemper: she's still having problems. She I think she lives in the path of totality. So I wonder if it's all the people.
Amy Jonason: A.
Leah Kemper: Something cell phone and Internet disruption. But
Leah Kemper: she's she can't even call in. She's saying so. I'm not sure.
Amy Jonason: Wow!
Amy Jonason: That may well be the case. Tatiana, I don't mean to put you on the spot, but
Amy Jonason: do you have any top level kind of highlights or updates that you might share.
Amy Jonason: And you're on mute.
Tatiana Darby | she/her: Yeah, I can share some. So the community engagement working group met with Darius last, and he was able to go through an overview of the new listening session guide that he had designed.
Tatiana Darby | she/her: And there was just some really rich kind of like reflections and conversations around. What he put forth. And overall, I think. Kind of the biggest
Tatiana Darby | she/her: the biggest kind of like revisions to the guide. For the most part, I think the group
Tatiana Darby | she/her: felt very comfortable and confident with what he had designed. But initially, this new session guide had kind of
Tatiana Darby | she/her: look to essentially separate out a little bit more. The intermediary groups from identifying and having conversation with those who identify. As you know, community members would love to experience and so we had kind of talked a little bit more about how initially, as a working community engagement working group have thought about listening sessions.
Tatiana Darby | she/her: There was some really clear purpose and wanting to identify and work with intermediary groups. First, just as kind of like trusted folks in the communities who could have conversation with us about what are different ways and strategies that Mcfr can better engage communities with lived experience. And part of that was.
Tatiana Darby | she/her: as we thought about kind of the second round of listening with with that in particular stakeholder group which the community members would lived, experience having someone from the intermediary present, or be a part of kind of pulling that group together. The. That was really the only deviation from I kind of what we had initially talked about. And I think what the session guide that Darius had put together. So we just had some conversations about how can we
Tatiana Darby | she/her: ideally when we're thinking about bringing folks into a space who aren't necessarily familiar with each other. What are the ways that we can kind of think about making sure that the space is accessible and approachable for people especially for those who may be coming in, that we don't hold close relationships with at the moment.
Tatiana Darby | she/her: So Darius is gonna kind of revise some workaround just making sure that we can really focus on intentional like relationship building time at the beginning of our sessions, with intermediaries and communities with lived experience. And then the only other addition that he had made was adding some
Tatiana Darby | she/her: almost like pre work to the session. So for those who are participating he had proposed either having pre work around
Tatiana Darby | she/her: participants coming kind of prepared with it doesn't have to be written out. But having just spent some additional time, either doing like a journal entry and he made it very clear that like this is not something that we would ask them to like, present or to show up with that like, we're checking off that they did it, but just some intentional time that they can spend 5 to 10 min prior to the listening sessions.
Tatiana Darby | she/her: either just thinking through some of these kind of high level concepts that will be having deeper conversation with them.
Tatiana Darby | she/her: deeper conversational listening sessions with so either the journal entry, or like very informal interviews is what he called them, or conversations with others in their network. To kind of just be prepared to do some of these tackle some of these bigger conversations. And then I think there was some concern just expressed around, like what are people's capacity to do that? And
Tatiana Darby | she/her: when we think about kind of like assigning free work. Whether or not that feels like something that
Tatiana Darby | she/her: folks who are being asked to join the collaborative should do versus folks who are just being asked to participate in listening sessions. And I think Darius had some kind of helpful conversation and push back around like, if Mcr. Is really working to change like the essence and the culture of the way that this work is done. Then folks showing up informed, and prepared to do the work as a part of it.
Tatiana Darby | she/her: So we thought about like, how can we make sure that communication around free work? People know that this is not something that folks are showing that they have to be showing up with, prepared to like check off or showcase that they did and just recognize that like it can be kind of like a choose your own adventure of like. If you want to spend some intentional time doing some internal reflection or if you want to have conversations with like people in your network, either, or would be a piece of that. So
Tatiana Darby | she/her: Darius is what Darius was. Gonna take the reflections and feedback that we that the group had incorporate that update the session guide and then we received an email from him, and he hopes, I believe, to get that to us this week. And so then the working group will have a chance to review the updated session guide. And then from there, we can start making decisions around just scheduling out. We're gonna move forward with the regional listening session. So
Tatiana Darby | she/her: we've also Kimberly sent out an email to kind of plug core partners.
Tatiana Darby | she/her: To help kind of as we continue to build out, invite list and just some of the logistics of getting
Tatiana Darby | she/her: folks prepared and scheduled for the listening sessions, and then also getting Darius's availability, for how soon he thinks we can start first initial listening listening session.
Tatiana Darby | she/her: I think that probably high level covers it. Anyone who was also in that meeting. So anything I missed or additional updates you want to share from that.
Tatiana Darby | she/her: Think blessing was there.
Blessing Anoka: I think you did a great job.
Tatiana Darby | she/her: Yes, I think those were high level updates. Once we get, once we hear back hopefully from Darius this week. We'll continue to move forward. I think
Tatiana Darby | she/her: right now, as
Tatiana Darby | she/her: the working group had kind of talked, Springfield might be.
Tatiana Darby | she/her: The place where currently
Tatiana Darby | she/her: the most kind of relationships are held to be able to start a first listening session. So I know we're Kimberly had reached out directly to kind of Chris to see
Tatiana Darby | she/her: if you know, we could start the process of kind of like re-engaging those folks that he had already had prepared, and kind of teed up to participate. So I think
Tatiana Darby | she/her: once we approve final session guide and then conversation go out to start scheduling. I think the goal is to have Springfield kind of be like the first stop for listening for regional listening session.
Leah Kemper: Thanks. Tatiana.
Tatiana Darby | she/her: Yeah.
Leah Kemper: I I I think I I guess I will cover the landscape analysis. Activity group.
Leah Kemper: So Megan and I and Amy and Tatiana met to discuss the
Leah Kemper: landscape analysis framework.
Leah Kemper: So we
Leah Kemper: we really were trying to think about how we had a had a list of things that have been identified from our Mindy meeting and
Leah Kemper: trying to see where the priorities were in that list.
Leah Kemper: it's just a initial conversation, and then plan to bring in. Obviously, the rest of the work group just to
Leah Kemper: kind of a
Leah Kemper: brainstorming.
Leah Kemper: we
Leah Kemper: went through the the list of
Leah Kemper: potential things we should be looking at in the landscape analysis. And
Leah Kemper: are we? We narrowed it down to 3 framing questions, so that
Leah Kemper: first one was what resources.
Leah Kemper: including organizations, funding structures, programs, initiatives
Leah Kemper: currently exist. To support community engage research in Missouri and Fid research in Missouri and any overlap of the 2.
Leah Kemper: And we particularly wanted to identify
Leah Kemper: Missouri resources.
Leah Kemper: we can look bigger. But
Leah Kemper: and I'm understanding that you know
Leah Kemper: things that are being done or resources that existing
Leah Kemper: nationally also apply. But looking at Missouri specifically.
Leah Kemper: and then what? To what extent are the resources engaging in the pillar activities of our working model? So where.
Leah Kemper: when you were looking at the
Leah Kemper: the Mcfr model, their full ventures to designed how?
Leah Kemper: How do the resources plug in? And
Leah Kemper: in each of the like, the skills, building, the education and readiness, the collaboration influence, and the research pieces of the model.
Leah Kemper: And then what
Leah Kemper: what gaps are there after you look at it that way. So
Leah Kemper: The next thing was, to what extent are the resources? Are these resources conducting activities
Leah Kemper: in ways that align with them? Cfr values
Leah Kemper: are, is it community engage? Is it community led? Are there? Any.
Leah Kemper: you know?
Leah Kemper: Specific components to the resources outline that that really identify how
Leah Kemper: they're engaging with community. And then where are the gaps?
Leah Kemper: So then, that what we decided to do with the next steps for that is
Leah Kemper: to
Leah Kemper: look at
Leah Kemper: each of the pieces and model
Leah Kemper: the different
Leah Kemper: pillar activities in the model and kind of
Leah Kemper: put it together in a way with the with the resources
Leah Kemper: that we're looking for.
Leah Kemper: So that kind of be able to develop what's there and what's
Leah Kemper: missing. And
Leah Kemper: as we're looking at it, so
Leah Kemper: think we are hoping to meet next week. I know Megan's out right now, but with the full group, then start talking through how
Leah Kemper: we would need to build that ad around model.
Leah Kemper: And I, I think, were the notes emailed out to everybody from the landscape. If they're definitely in the
Leah Kemper: in the note,
Amy Jonason: Yeah, like.
Leah Kemper: Okay. Then Tatiana shared her.
Amy Jonason: They were not emailed out, but they are on that landing page. So if you'd like to see a written out version of those kind of overarching.
Amy Jonason: framing questions. You can see those there as well as the documents that we identified as kind of starting point.
Amy Jonason: Yup, yeah.
Leah Kemper: And
Leah Kemper: I think, yes, that our next steps were that Megan was gonna put together a loose assessment framework.
Leah Kemper: and then could be shared with the full group. Once that was ready.
Amy Jonason: Yeah. And I, I think the best way to under the current model like that. If you sign up to support this activity, I think we would pull you in first, but I
Amy Jonason: I would imagine there's going to be
Amy Jonason: opportunity for everyone to contribute.
Leah Kemper: Definitely. I I think once we have that framework definitely, lots of
Leah Kemper: opportunity to
Leah Kemper: to either support it or redesign it. So I think we we will. It's it's not a solidified framework at that point. It's just trying to wrap our head around how to think about all these different things that were listed, and how it fits with the model, what is needed to test the model as what
Leah Kemper: I think some of the other pieces were that
Leah Kemper: some things may not be needed to test the model, and they may come along later, if
Leah Kemper: you know, it seems like that's
Leah Kemper: that's something that
Leah Kemper: could be thought of kind of in the next step. Right?
Leah Kemper: So any any reactions, or if you need to actually look at the notes and think about it before reacting. That's fine, too. But
Leah Kemper: really, it was just kind of a lot of
Leah Kemper: brainstorming about how to start thinking about this
Leah Kemper: and
Leah Kemper: and where we want to direct our efforts.
Leah Kemper: I know
Leah Kemper: Shinta and Kelly. I think you're both
Leah Kemper: signed up to support that landscape analysis. And it
Leah Kemper: it's
Leah Kemper: you know. I think some things were looked at as
Leah Kemper: maybe more towards
Leah Kemper: research projects. When we get further along, some of the you know the things that have originally been raised, and
Leah Kemper: this is more around.
Leah Kemper: are thinking first about how we
Leah Kemper: support
Leah Kemper: the model or test the model.
canadake: I mean, it sounds like good brainstorming so far. So yeah, it thanks for doing the initial lift of kind of thinking through how to start it.
Leah Kemper: Thanks. Yeah, I think we are just
Leah Kemper: yeah, just trying to, you know.
Leah Kemper: make it a little bit more manageable, and then be able to really dig into the pieces hopefully, that are where we need to start.
Leah Kemper: So yeah, any any feedback you have to before we would meet cause
Leah Kemper: welcome. If you want to.
Leah Kemper: you know. Look at the notes and see if you have thoughts.
Leah Kemper: Amy, as the
Leah Kemper: original list in that folder in the.
Amy Jonason: That was a separate document which we could add to the end of those notes.
Leah Kemper: I think it'd be helpful just to.
Amy Jonason: Hmm.
Leah Kemper: That everybody could have the original list of things that we were considering. And to this space.
Amy Jonason: Yeah, sure. Yeah, I can then kind of addend those to those notes. I think I sent them to you all as 2 separate ones, but I think combining them is going to make it easier to
Amy Jonason: figure out where we're at.
Leah Kemper: Thank you.
Leah Kemper: Any other feedback I can't remember. If what if? Who else was on that group? I'm sorry I'm not. If I'm not calling everybody out at this point. I don't have the little post that's up in front of me, but.
Amy Jonason: Like jessica
Amy Jonason: and Kimberly were also in a support role.
Leah Kemper: Alright. So we'll make sure Jessica's yeah
Leah Kemper: getting those
Leah Kemper: updated notes, too.
Amy Jonason: I know her report was mentioned a few times, or doing a lot of work to compile reports and assess them. So that'll be great.
Leah Kemper: Alright.
Leah Kemper: We don't have any other
Leah Kemper: comments on that. We can move towards the theory of change, exercise
Leah Kemper: oops.
Amy Jonason: Sure. Yes, I'm noticing that we have about 13 min left, and I thought this might happen. I wasn't quite sure how much time we would have after the updates and kind of working through these process recommendations. So we're gonna give this a really light touch for now. But we have started putting together a framework for how we might
Amy Jonason: collectively
Amy Jonason: explore, identify our theory of change. And as Shinta raised, and I think Jessica to in the last meeting. The thought around doing some theory of change work is really with the goal of identifying assumptions or hypotheses that we can
Amy Jonason: have in our minds as we are doing this exploration over the next few months. When we
Amy Jonason: finish out this first phase of listening, when we finish out the landscape analysis, I think there will be then an opportunity to look at everything that we've learned, and to say.
Amy Jonason: How does this stack up against what we thought was true, or what we assume to be true about this model. Right? So.
Amy Jonason: that's what I'm interested in starting to do today.
Amy Jonason: I think we'll just kind of dip our toes in today, but at a future date, sometime in the next few weeks we would like to set up another time for anyone who's interested in this activity to work with us? To kind of work through building out. This list of assumptions and hypotheses. So I'm gonna go ahead and
Amy Jonason: share my screen. But you'll want the document that I emailed out.
Amy Jonason: I think I can drop that in the chat, too.
Amy Jonason: And if you've taken a look at it. You're gonna see? This is a little bit like
Amy Jonason: and theory of change mad lips. I'm calling it in my mind on the left hand side of this document you will see
Amy Jonason: those big bucket activities that we've identified as part of our working model.
Amy Jonason: And on the right hand side are some potential outcomes. And I got these outcomes actually, from the visioning exercise that we did back in September during the planning day, when we asked everyone who was present. You know. What is a story you could imagine telling about Mcfar in 10 years.
Amy Jonason: In terms of you know what might happen. What what would we hope to see happen if if this vision that we're working towards comes true? So
Amy Jonason: I have listed a bunch of those outcomes that everyone generated on the right hand side.
Amy Jonason: And I'd love for us to just spend a little time thinking about what connects these. So
Amy Jonason: I'm gonna give you all a few minutes definitely kind of have my teacher hat on at the moment, but I'd like you to look through
Amy Jonason: these lists and
Amy Jonason: on your own kind of brainstorm a couple of statements for a few minutes. And then we'll just have a few minutes to discuss those collectively. But what we're looking for is if, then, because statements, if Mcfar does one of these 4 activities, so you would pick one. If Mcfar does Edi education and readiness work or education and readiness activities.
Amy Jonason: It will lead to
Amy Jonason: researchers having more capacity to engage communities and disseminate research because blank and the blank is really where when once we fill that in, we can start to see our assumptions and hypotheses surfacing.
Amy Jonason: So I invite you to take a couple of minutes and
Amy Jonason: you can use. You can type right in the document that you have open or jot some something down on a notepad. But see if you can create a couple of those. If, then, because statements to start to get our
Amy Jonason: theory of change, kind of connections and juices flowing.
Amy Jonason: and we'll have a few minutes at the end for people to share the statements that they're putting together, either in the chat or verbally. But I will stop talking for about 4 min to give people some time to start thinking
Amy Jonason: it's going to go fast.
Amy Jonason: Alright about one more minute. If you would like to start typing some of your statements into the chat. Please do so, or you can use this time to finish up your statements that you've been thinking about as well
Amy Jonason: does anyone have.
Amy Jonason: and if then, because statement they would like to share out
Amy Jonason: verbally, you're welcome to also put some of your ideas in the chat.
Amy Jonason: If we increase awareness, the importance need for and value of community driven research. Then we begin to create buy-in from communities and researchers to engage.
Amy Jonason: So that's that education and awareness piece
Amy Jonason: that there's gonna be buy-in. Yeah?
Amy Jonason: So the cause there, I. So I'm seeing if we do education awareness.
Amy Jonason: we will see more communities and researchers engaging and community engage research because they're gonna have more buy in
Amy Jonason: the process.
Amy Jonason: Which is a good question, does do education readiness activities create buy-in something for us to be
Amy Jonason: potentially thinking about just telling someone about it, or.
Amy Jonason: you know, helping them improve their readiness. Is that gonna make them more invested in in the work.
canadake: Feel like it can, for sure
canadake: I have.
canadake: I also think that skill building could be part of that same statement
canadake: as well. Sometimes when people learn, you know how to do specific skills, they also have more buy in. But they're able to contribute in that way.
canadake: I don't want to steal Jesse's statement, but maybe those 2 are interchangeable there, too.
Leah Kemper: I was just adding one around collaboration and skill building around.
Leah Kemper: you know.
Leah Kemper: building the capacity of researchers to engage communities, too. So I
Leah Kemper: for sleep.
Amy Jonason: Hmm.
Amy Jonason: shouldn't have. If we work on collaboration and influence.
Amy Jonason: we will see
Amy Jonason: sustained partnerships.
Amy Jonason: because
Amy Jonason: those collaboration and influence activities are going to
Amy Jonason: convey to researchers the needs and experiences of community stakeholders and
Amy Jonason: many stakeholders will see
Amy Jonason: that researchers actually are helpful. That's I'm paraphrasing okay.
Amy Jonason: as we move further into exploring this theory of change.
Amy Jonason: We can ask questions like.
Amy Jonason: you know.
Amy Jonason: what else needs to be in place for that to be true, or what else are we assuming would be in place for this
Amy Jonason: outcome
Amy Jonason: to happen?
Amy Jonason: Or for this particular mechanism leading to the outcome to be there
Amy Jonason: would welcome hearing any more that you have if you want to drop them in.
Amy Jonason: But I see that we're close to time, so we'll pause here.
Leah Kemper: Alright. Well.
Leah Kemper: thanks everyone. It looks like we are meeting again in a couple of weeks.
Leah Kemper: Monday the 20 s, and
Leah Kemper: I assume everybody will be meeting with their activity groups before then. So we'll hear more on what's happening
Leah Kemper: with that
Leah Kemper: all of those
Leah Kemper: activities. So
Leah Kemper: hope everyone, if there's nothing else. I guess we can go ahead and
Leah Kemper: close the meeting. Amy, did you have anything else you wanted to?
Leah Kemper: No, it's okay.
Leah Kemper: Well, enjoy the eclipse. Everyone.
Amy Jonason: You have auspicious eclipse.
Leah Kemper: Yeah.